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[UMA-SR-000001775] Index to the Registrar's correspondence
Description
IdentifierUMA-SR-000001775Extent7 volumesScope and ContentBackground This series is the index to UM312 and UM447, the background to which has been outlined below. The series known as UM312 (1871-1966) was extracted from a much larger body of records on which extensive arrangement, description and conservation was undertaken in the 1980's . A number of series were discerned as part of this project (see Related Series) however UM312 is the largest and most comprehensive, representing a large portion the activities of the University's Central Administration over two centuries. The original method used to organise the records was by the use of inwards correspondence registers with a system of outgoing letters of acknowledgment recorded in an outwards letter book. Incoming correspondence was allocated an annual single number (next available number) and placed into its own jacket/pocket. Inwards and outwards correspondence was filed separately. It is believed the above-mentioned practice of annual single number letter registration continued until and beyond 1912 . However in the period between 1902 and 1912 there began a subtle shift towards subject-based arrangement ( this may also be attributable to the advent of carbon copies). It is believed, and there is evidence to suggest, that there was a move towards subject-based arrangement as early as 1879 with the grouping of like items together. Evidence of blue crayon annotations from the Vice-Chancellor on dockets dated 1882 confirms this as does file 1891/28 in which like material has been brought together . The annual single number registration series was used as a base until 1966 with some changes. In the period between 1902 to 1912, a letter jacket was completed for each letter , with a subject allocated to the correspondence. The jackets were then arranged alphabetically by the initial letter of the given subject. The shift towards subject-based registration as mentioned above was becoming apparent. In 1913, the jacket/docket was replaced by a white cover. By the 1920's the individual letter registration system was phased out with groups of letters being predominantly filed in one cover as opposed to each letter and the system by the 1930s was a full correspondence series with incoming and outgoing correspondence being maintained. A published history of the University was begun in the 1920's. Registrar A.W Greig and Stanley Addison, and later Professor Ernest Scott at various times, prepared this. Due to this, certain items relating to the Medical, Law and Engineering schools wereremoved from the sequence. The arrangement became one of an annual alphabetical and numerical control. The system of carrying files forward each year was part of the registration policy and not conducted in an adhoc manner. The system of yearly series was criticised in 1965. In 1965 personal staff files were carried forward and out of the system. 1966 saw the creation of the staff branch which came under the administration of the Vice-Principal. 1967 saw the establishment of a subject-based multiple numbering system in the Central Registry. The series known as UM447 (1853-1909) was extracted from a much larger body of records on which extensive arrangement, description and conservation was undertaken in the 1980's. This series is the product of two bodies of miscellaneous material amalgamated to form one series. This material was largely comprised of loose, unfiled and unregistered dockets that had been subjected to rearrangement several times both in the last and present century and did not appear to be part of a discernable system. The series is comprised of inwards correspondence, some of which is unregistered and therefore has no file or docket number, some registered inwards correspondence with docket numbers and printed material. The series contains the earliest known pieces of the University's inwards correspondence. Index UM459 The index lists the titles and file numbers of the contents of UM312-they are in alphanumerical order grouped in various years. E.g.. 1940 2.Academic Year 3.Accountancy Lectureship Bound alongside the index to UM312 are unrelated lists and indexes. These are:-Student files in alpha-chronological order-Staff files alphabetically arranged by name (subsequently moved to staff records after 1966)-The Vice-Chancellor's (Sir George Paton) papers-A.U.C 1973/75 Papers received from Mr Blaney - March 1971-Original Documents Register Summary of Volumes Volume 1-loose-leaf bound ledger with a file listing in alphabetical order of the contents of UM447 and the index to UM312 (Total contents date range-1854-1912) Volume 2-Calf-skin bound ledger. Handwritten entries on lined blue paper. Index to UM312 (1913-1930) Volume 3-Calf-skin bound ledger. Handwritten entries on lined blue paper. Index to UM312 (1931-1946) Volume 4-Calf-skin bound ledger. Typed entries on buff-coloured paper. Index to UM312 (1947-1955) Volume 5-Calf-skin bound ledger. Typed entries on buff-coloured paper. Index to UM312 (1956-1962) Volume 6-Calf-skin bound ledger. Typed entries on buff-coloured paper. Index to UM312 (1962-1969) Volume 6 contains unrelated lists and indexes mentioned above. Collection CategoryUniversity, officialAccess StatusAccess restrictions applyRequest access to recordsRequest records from this Series
Item
Provenance
CreatorOffice Of The Registrar (University Of Melbourne)RoleCreator
Dates
Date1913-1973
Description Control
Records Services IDUM459State of ListFully listed
Office Of The Registrar (University Of Melbourne), [UMA-SR-000001775] Index to the Registrar's correspondence (1913-1973), [UMA-SR-000001775]. University of Melbourne Archives, accessed 07/11/2024, https://archives.library.unimelb.edu.au/nodes/view/524545