71317323e453a21a5644ce97a2205e214a49505264c71
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[UMA-SRE-20160049] Missing, Wounded and Prisoner of War cards
Description
IdentifierUMA-SRE-20160049Extent60 boxesLinear Meterage13.22Scope and Content
Comprises 60,699 cards used by the Central Bureau for Wounded, Missing and Prisoners of War of the Australian Red Cross to trace the welfare and whereabouts of members of the armed forces, and some civilians, during the Second World War, the Korean War and the Vietnam War. The series represents one of the Red Cross’ major wartime services, assisting family members to know the fate of armed forces personnel and others displaced by war.
In early 1940 the Australian Red Cross began to rapidly scale up its divisional (ie state-based) missing persons tracing services which had been largely dormant since the end of World War I. The organisation also established a Central Bureau at its National Headquarters. This service operated from the Royal Australian College of Surgeons premises in Melbourne. The state bureaux were most often the first point of contact for members of the public seeking information about a family member, and directly handled some enquiries without reference to the Central Bureau. However all enquiries regarding missing members of the armed forces and prisoners of war, and some other inquiries, were forwarded to the Central Bureau. Often, next-of-kin first received notification from the Army, Navy or Air Force that a relative had been wounded, taken prisoner or killed. They then turned to the Red Cross in an effort to learn more about their family member’s fate. The Central Bureau used channels of communication with the armed forces, other national Red Cross societies and its own ‘searchers’ on the ground to gather information. It appears that two events gave rise to the creation of a card. Some were created when an inquiry was received from a divisional bureau on behalf of a relative. Others were created when a person was named on a casualty or missing list. The Central Bureau subsequently added details of its investigations and further information received about the person. A small percentage of the cards records that the next-of-kin were informed when the status of the subject of enquiry was determined. (e.g. deceased).
The vast majority of cards in this series date from 1940 to 1945. Of these, most relate to missing AIF personnel. The cards record their name, rank and service number (‘reg no.’), and the name and address of their next-of-kin. For confirmed Prisoners of War, the cards also include a POW number. An entry was added to the card each time information was received, verified or sent onwards to next-of-kin. Entries are heavily abbreviated: a list explaining some abbreviations is available via the University of Melbourne Archives Online Catalogue. At the top of each card a summary of the person’s ‘status’ was recorded, for example: ‘POW’, ‘deceased’, ‘repatriated’, ‘safe’, ‘recovered’, ‘located’ or ‘liberated’. These terms were crossed out or overtyped as new information about a person’s welfare was received.
During World War II Australians also sought Red Cross help to find displaced civilians - both Australian and foreign citizens. A small number of cards from this period relate to civilians living overseas who were caught up in the war in either Europe or the Pacific. In these instances cards will record the person’s last known whereabouts or residence instead of a military service number.
In 1946 the Central Bureau and most Divisional bureaux were wound up, and a National Tracing Bureau was established as part of the Red Cross’ extensive post-war work of assisting displaced persons and refugees. This continues to be a core function of the Red Cross and records associated with it are still held by the Red Cross (as at 2022).
The card index was used again during the Korean War (1950-1953) and the Vietnam War (Australia’s involvement 1962-1973). Approximately 5000 cards relate to these conflicts and these are interfiled with cards from World War II into one alphabetical-by-surname sequence. Each card bears an index number allocated by the Red Cross. Common prefixes are ‘K’ for the Korean War and ‘SEA’ and ‘V’ which both indicate that the card dates from the Vietnam War. Approximately 300 cards bear index numbers prefixed with ‘F’. It is not clear what this stands for, however these cards relate to World War II civilian prisoners of Nazi internment camps. These appear to have been added to the series some-time after the end of World War II. The significance of other index number prefixes requires further research.
In 2019 a further consignment of 689 cards relating to the Korean War (1950-1953) and ‘Malaya Emergency’ (1957) were transferred to UMA. These index cards containing details of enquiries for Defense Service and other personnel who served in Korea and Malaya; they are alphabetically arranged with deceased persons following the letter Z. This is the original record order of the Australian Red Cross. Items: 2016.0049.60084 - 2016.0049.60772.
Items 2016.0049.00001 - 2016.0049.60078; 2016.0049.60082 - 2016.0049.60083 were digitised by the Australian Red Cross prior to the transfer of records to the University of Melbourne Archives in 2016. Items 2016.0049.60079 - 2016.0049.60081 are the digital carriers (USBs and Portable Drives) relating to the first round of digitisation. Items 2016.0049.60084 - 2016.0049.60772 were digitised in 2022 by the University of Melbourne Archives. All digitised copies of cards are available to researchers online. Search by last name in the 'digitised items' search box, here: https://archives.unimelb.edu.au/
Missing, Wounded and Prisoner of War records dating from World War I have been transferred by the Australian Red Cross to the Australian War Memorial. These have been digitised and are available online (refer to AWM series 1DRL/0428) Red Cross reports about the operations of the Bureau during the Second World War indicate that the Bureau also created a file for each missing person and used these cards as a summary of the information and transactions recorded in the file. The files are no longer extant, however, the AWM series for WWI includes inquiry files, which provide an indication of the type of inquiry files which the Red Cross used during World War II.
More information about the operations of the National and Divisional Bureaux can be found in various records series held by the University of Melbourne Archives, including UMA Series 2015.0027 Annual Reports of the Australian Red Cross Society (See in particular reports for 1939-1940 (p22), 1942-1943 (p17) and 1946-1947 (pp18, 19, 36)); and UMA Series 2015.0033 Correspondence Files, National Headquarters (search on ‘bureau’ or ‘tracing’) and history and operation of the unit from 1939-1940 in Item 2016.0054.00004.
Abbreviations commonly used in 2016.0049: Missing, Wounded and Prisoner of War Enquiry Cards, Australian Red Cross Society, National Office
a/n Above named (ie the subject of the enquiry card)
Ackn. acknowledged
adv Advice, Advised
Bel. believed
Bur. Bureau (refers to a state Red Cross information bureau)
cas. list Casualty list
Div. Enq. State Red Cross division enquiry was received from
enq. Enquiry
Inf. information
IRCS International committee of the Red Cross
NOK, N/K Next of kin
POW Prisoner of War
Prev. rep. Previously reported
recov recovered
rep Report(ed)
Req Request(ed)
Sgl. signal
WIA Wounded in ActionCollection CategoryCommunity and PoliticalAccess StatusAccess restrictions apply for some itemsRequest Access to RecordsRequest records from this SeriesSearch within this Series MenuBrowse digitised items | Available online
Comprises 60,699 cards used by the Central Bureau for Wounded, Missing and Prisoners of War of the Australian Red Cross to trace the welfare and whereabouts of members of the armed forces, and some civilians, during the Second World War, the Korean War and the Vietnam War. The series represents one of the Red Cross’ major wartime services, assisting family members to know the fate of armed forces personnel and others displaced by war.
In early 1940 the Australian Red Cross began to rapidly scale up its divisional (ie state-based) missing persons tracing services which had been largely dormant since the end of World War I. The organisation also established a Central Bureau at its National Headquarters. This service operated from the Royal Australian College of Surgeons premises in Melbourne. The state bureaux were most often the first point of contact for members of the public seeking information about a family member, and directly handled some enquiries without reference to the Central Bureau. However all enquiries regarding missing members of the armed forces and prisoners of war, and some other inquiries, were forwarded to the Central Bureau. Often, next-of-kin first received notification from the Army, Navy or Air Force that a relative had been wounded, taken prisoner or killed. They then turned to the Red Cross in an effort to learn more about their family member’s fate. The Central Bureau used channels of communication with the armed forces, other national Red Cross societies and its own ‘searchers’ on the ground to gather information. It appears that two events gave rise to the creation of a card. Some were created when an inquiry was received from a divisional bureau on behalf of a relative. Others were created when a person was named on a casualty or missing list. The Central Bureau subsequently added details of its investigations and further information received about the person. A small percentage of the cards records that the next-of-kin were informed when the status of the subject of enquiry was determined. (e.g. deceased).
The vast majority of cards in this series date from 1940 to 1945. Of these, most relate to missing AIF personnel. The cards record their name, rank and service number (‘reg no.’), and the name and address of their next-of-kin. For confirmed Prisoners of War, the cards also include a POW number. An entry was added to the card each time information was received, verified or sent onwards to next-of-kin. Entries are heavily abbreviated: a list explaining some abbreviations is available via the University of Melbourne Archives Online Catalogue. At the top of each card a summary of the person’s ‘status’ was recorded, for example: ‘POW’, ‘deceased’, ‘repatriated’, ‘safe’, ‘recovered’, ‘located’ or ‘liberated’. These terms were crossed out or overtyped as new information about a person’s welfare was received.
During World War II Australians also sought Red Cross help to find displaced civilians - both Australian and foreign citizens. A small number of cards from this period relate to civilians living overseas who were caught up in the war in either Europe or the Pacific. In these instances cards will record the person’s last known whereabouts or residence instead of a military service number.
In 1946 the Central Bureau and most Divisional bureaux were wound up, and a National Tracing Bureau was established as part of the Red Cross’ extensive post-war work of assisting displaced persons and refugees. This continues to be a core function of the Red Cross and records associated with it are still held by the Red Cross (as at 2022).
The card index was used again during the Korean War (1950-1953) and the Vietnam War (Australia’s involvement 1962-1973). Approximately 5000 cards relate to these conflicts and these are interfiled with cards from World War II into one alphabetical-by-surname sequence. Each card bears an index number allocated by the Red Cross. Common prefixes are ‘K’ for the Korean War and ‘SEA’ and ‘V’ which both indicate that the card dates from the Vietnam War. Approximately 300 cards bear index numbers prefixed with ‘F’. It is not clear what this stands for, however these cards relate to World War II civilian prisoners of Nazi internment camps. These appear to have been added to the series some-time after the end of World War II. The significance of other index number prefixes requires further research.
In 2019 a further consignment of 689 cards relating to the Korean War (1950-1953) and ‘Malaya Emergency’ (1957) were transferred to UMA. These index cards containing details of enquiries for Defense Service and other personnel who served in Korea and Malaya; they are alphabetically arranged with deceased persons following the letter Z. This is the original record order of the Australian Red Cross. Items: 2016.0049.60084 - 2016.0049.60772.
Items 2016.0049.00001 - 2016.0049.60078; 2016.0049.60082 - 2016.0049.60083 were digitised by the Australian Red Cross prior to the transfer of records to the University of Melbourne Archives in 2016. Items 2016.0049.60079 - 2016.0049.60081 are the digital carriers (USBs and Portable Drives) relating to the first round of digitisation. Items 2016.0049.60084 - 2016.0049.60772 were digitised in 2022 by the University of Melbourne Archives. All digitised copies of cards are available to researchers online. Search by last name in the 'digitised items' search box, here: https://archives.unimelb.edu.au/
Missing, Wounded and Prisoner of War records dating from World War I have been transferred by the Australian Red Cross to the Australian War Memorial. These have been digitised and are available online (refer to AWM series 1DRL/0428) Red Cross reports about the operations of the Bureau during the Second World War indicate that the Bureau also created a file for each missing person and used these cards as a summary of the information and transactions recorded in the file. The files are no longer extant, however, the AWM series for WWI includes inquiry files, which provide an indication of the type of inquiry files which the Red Cross used during World War II.
More information about the operations of the National and Divisional Bureaux can be found in various records series held by the University of Melbourne Archives, including UMA Series 2015.0027 Annual Reports of the Australian Red Cross Society (See in particular reports for 1939-1940 (p22), 1942-1943 (p17) and 1946-1947 (pp18, 19, 36)); and UMA Series 2015.0033 Correspondence Files, National Headquarters (search on ‘bureau’ or ‘tracing’) and history and operation of the unit from 1939-1940 in Item 2016.0054.00004.
Abbreviations commonly used in 2016.0049: Missing, Wounded and Prisoner of War Enquiry Cards, Australian Red Cross Society, National Office
a/n Above named (ie the subject of the enquiry card)
Ackn. acknowledged
adv Advice, Advised
Bel. believed
Bur. Bureau (refers to a state Red Cross information bureau)
cas. list Casualty list
Div. Enq. State Red Cross division enquiry was received from
enq. Enquiry
Inf. information
IRCS International committee of the Red Cross
NOK, N/K Next of kin
POW Prisoner of War
Prev. rep. Previously reported
recov recovered
rep Report(ed)
Req Request(ed)
Sgl. signal
WIA Wounded in ActionCollection CategoryCommunity and PoliticalAccess StatusAccess restrictions apply for some itemsRequest Access to RecordsRequest records from this SeriesSearch within this Series MenuBrowse digitised items | Available online
Provenance
Dates
Date1940-1973
Description Control
Previous System ID2016.0049Other IDsRed Cross Archives Series Reference » NO1.State of ListFully listedDescriptive NoteRecords digitised and available online with some exceptions.
Relationships
Feature CollectionRecords of the Australian Red Cross
Australian Red Cross Society, National Office, [UMA-SRE-20160049] Missing, Wounded and Prisoner of War cards (1940-1973), [UMA-SRE-20160049]. University of Melbourne Archives, accessed 05/06/2026, https://archives.library.unimelb.edu.au/nodes/view/71317