[UMA-SRE-20100048] Victorian Trades Hall Council Central Files pre 1989

Description

IdentifierUMA-SRE-20100048Extent519 boxesScope and ContentThe records of the VTHC described here were originally filed within the Council's classification schemes, and were selected for permanent preservation using the VTHC Retention and Disposal Schedule.
The VTHC records documented in this list were created within a filing system which ceased in 1989. The scheme continued to follow the earlier practice of giving a classification number to each type of transaction, and creating a new file every year for transactions within that number.ArrangementThe finding aids consist of lists of file titles, referred to as indexes. The first indexes were written in two books.
Book one is titled “Index filing system: A/B 1958-71”. On the verso of the title is written
(A) Index filing system pre-1972 Nos. 1-40 Yrs: 1958-1970
(B) Index filing system pre-1972 Nos. 1- Yrs: 1970-1971
Part (A) is arranged by number - annual single number - , subject and year
Part (B) also has the action officers for each file.
Book two contains the file indexes for 1972-1980.
From 1972 to 1977 inclusive, lists were by file number - annual single number - followed by officer and subject (file title).
e.g. 1/1976: PI Nolan: Westgate Bridge Education Expenses
2/1976: General: National Wage Case...
In 1978, the arrangement changed to file titles listed under first level headings, but still with an annual single number file numbering system. A cross reference to the previous year’s file number was also included from 1978.
e.g. File No 1977 93: File No 1978 1: General: ACTU: ACTU – Correspondence, Executive
The index also noted if the file was “New file”. These indexes were photocopied and spiral bound separately by year.
The index for 1981 followed the same arrangement, but was not written in the book. A spiral bound index only exists.
In 1982, the index was typewritten and the classification expanded to second level as well as first level headings. The file numbers were also changed to a decimal format, mirroring the first and second level headings.
e.g. 1.1: ACTU: Committees: Disputes Committee
1.2: ACTU: Committees: Education Committee
Otherwise the arrangement was the same, including the cross reference to the previous year’s
file number.
This format continued from 1982-1985.
In 1986 the system was overhauled and a subject based classification system was introduced. An alphabetical index of file titles was prepared to be used in conjunction with the list of file numbers. This was maintained on a “kalamazoo” and photocopied annually.
This format continued from 1986-1988 inclusive.
These annual indexes were later entered on to a database on DB/TextWorks including all non central files held in secondary storage. Collection CategoryLabourAccess StatusOpen for public accessRequest Access to RecordsRequest records from this SeriesSearch within this Series

Provenance

CreatorVictorian Trades Hall Council

Dates

Date1985-1988

Description Control

Previous System ID2010.0048Descriptive NoteYes listed ONLINE

Relationships

Accession[2001.0020] Records of the Victorian Trades Hall Council

University of Melbourne Archives

Archives

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[UMA-SRE-20100048] Victorian Trades Hall Council Central Files pre 1989