[UMA-SRE-20130130] Administrative records and publications of the Youth Council of Victoria

Description

IdentifierUMA-SRE-20130130Extent10 Units,Linear Meterage2Scope and ContentThis collection comprises records documenting aspects of the Youth Council of Victoria’s administration such as its annual reports, Executive Committee and General Meeting minutes and pattern files, (containing minutes, reports and papers). Also found in the collection is an index to the files in 2013.0131 and various audio visual records of the organisation’s activities. The remainder of the collection comprises various publications produced over the years by the Youth Council of Victoria and the largest single overall component of the collection is the papers of David Maunders, who was on the Management Committee. The annual reports of the Youth Council of Victoria, formerly the Associated Youth Committee of the National Fitness Council of Victoria are item numbers 46, 324, 327-330, 426 and 611, 1872-3, note that items 5/330 and 5/611 are Youth Affairs Council of Victoria annual reports. These include details of portfolio areas of community education, employment, ethnic affairs, youth organisations, accommodation, road safety, rural issues, women’s issues, youth action, recreation and education, list of full members and observer members, balance sheet, income and expenditure statement and auditor's report. The Executive Committee Meeting minutes of the Youth Council of Victoria are 11 items, being bound volumes, ring binders and folders and cover the years 1952-1980, (item numbers 11/76-81 and 11/421-425). Item 11/76 includes a summary list of dates meetings were held in 1961. Item 11/77 includes a handwritten document on the aims and direction of the YCV, and later items such as 11/78 include related papers (on topics like youth employment), as well as details of conference arrangements and correspondence received and dispatched. The General Meetings minutes are 5 items and comprises minutes of annual general meetings of the Youth Council of Victoria, covering general business, correspondence, functions and conferences, (item numbers 12/82-84 and 12/323. There is a gap between the years 1966 and 1977. Items 12/81-82 are bound with National Fitness Council of Victoria standard printed covers, whilst item 12/83 is simply titled 'Council Minutes'. Item 12/81 includes a copy of a brochure dated February 1962 detailing the constitution of the YCV. The Pattern files comprise 11 items (lever arch binders), consisting of copies of minutes of executive meetings, sub-committee meetings and general council meetings, newsletters, reports, papers )such as 'Discipline for a mixed camp of adolescents') and related records, (item numbers 85-95). There is a gap between the years 1978 and 1980. Most records bear the handwritten label "Stencil destroyed - file copy' and have unique numbers ranging from Y.58. For example, item 13/84 has numbers ranging from Y.1 to Y.918, then a note stating 'New numbering system starts from here', and Y.43 to Y.58. The precise meaning of these original control numbers is not currently known. The index to the correspondence and administration files in 2013.0131 is a single Page index to the group of files from C.1 to C.3; files in this range concern the Local Youth Affairs Councils Forum, Workers With Youth Network and Young People's Forum. The index was found in a box separate from the files it relates to and appears once to have been attached with adhesive tape to a file. The Programme for the Development of the YCV for the 1978/79 financial year is a single item, summarizing the major activities of YCV and include: operating strategy, objectives, functions, accountability, executive committee portfolio areas, staffing, retrospective view of YCV (1973-1978), State-wide Local Youth Policy Development Proposal, proposed budget 1978/79 and comparative budgets 1975-1977, (item number 37/591, 2 copies). Item 16/283 is a collection of photographs of newspaper cuttings (national and Victorian) relating to social justice issues such as police powers and crime, underage drinking, youth unemployment, women's employment, fringe benefits tax, wages, student tax plan and compulsory student unions. The scrapbook and photographs comprise three items, (number 21/291-294), and relate to a convention, project and camp held by various Victorian youth groups, filed together by Youth Council of Victoria. The items were produced by participants in the events and include diaries, notes, photos, illustrations and newspaper cuttings. The collection has a single item computer printout of data on the attitudes of people, particularly to local government. The statistics compare responses of adults to those of youth and includes questions relating to the importance of issues to young people today; employment, housing, communication, transport, family planning and contraception, sporting facilities and personal development. (Item number 19/289.) The publications in the collection comprise the following: Fifteen items, numbers 6/47-58 and 6/427-429, are the “Youth News” Newsletters from 1972-1976 with gaps. “Youth News” was a monthly newsletter published by the Youth Council of Victoria for youth groups and individuals, to advise them of YCV events, promote the activities and interests of member organisations and briefly state the nature, purpose and functions of YCV itself. Other articles in these newsletters cover broader topics of interest to youth such as recreation, the environment and road safety. Items 6/47-58 were donated to the RMIT Social Policy Archive by Barb Higgins, YWCA Dandenong and Westernport. Item numbers 427-429 were transferred to Archives with the bulk of the YCV material. There are two copies of items 58 and 427. Eleven items, numbers 7/59-68 and 7/610, are the “Newsletter” successor publication to “Youth News”. “Newsletter” was produced monthly or bi-months (combined issues), for the Youth Council of Victoria member organisations and individuals and featured YCA events such as Youth 2008, notices of annual general meetings, details of new publications and broader topics of interest to youth. Examples of these topics are: Liberal and Labor Parties Youth policies, Diploma of Youth Work Discussion Paper and International Year of the Child 1979. The “Newsletter” was removed from lever arch binders; the August 1980 issue was found loose and separate from the preceding issues. There are 2 copies each of item 64, November-December 1977, item 66, March 1978 and item 67, September/October 1978. There is a gap between the “Youth News” and “Newsletter” from January 1976 to March 1977. The January-February 1978 issue(s) is missing and there is also a gap from November 1978 to February 1980. “Youth Policy” comprises 2 items, (numbers 17/284-285), being the second and third editions, and was intended to act as a public form for the airing of questions relating to the 'youth affairs debate in Victoria'. Contributors are listed at the back of each issue. The covers depict a marionette figure cutting the strings attached to its limbs. The “Learning Exchange Newspaper” comprises 3 items, (numbers 20/289, 20/303-304) and are large bound volumes 42.5 cm x 28.5 cm consisting of issues produced in connection with the Youth 2006 Project. The Newspapers' covers proclaim that they contain articles and information on people, places and things to learn from. These volumes contain issues 1 to 12 for each year 1973-1975. Related records can be found at 2013.0131, item number 14/114. The brochures and pamphlets comprise 16 items and were produced by or kept for reference by YCV and YACVic and held separately from the correspondence and administration files series (RMIT series 14, UMA 2013.0131). Topics covered in the material include Summer Camps and Activities, youth and community work training, housing, student services, youth outreach work, sports coaching training, TAFE courses, Equal Opportunity Link Project and State of Youth Forum, (item numbers 39/595-609, 39/725). Three 180 minute VHS video cassette tapes and one x 60 minute audio cassette tape recorded at conferences and meetings involving YCV comprise three items, (number22/295-297). Also included is a transcript of comments and questions discussed concerning Youth Affairs Division of TPDC. This may bear some relation to the "Regional Consultation" files, items 14/161-165 in 2013.0131. Audio cassette tapes covering music and information relating to Christian youth, legal education, cars, family planning and contraception and voting comprise 5 Items, (numbers 23/297-302). Three items, (numbers 286-288), consists of three boxes of colour slides depicting quotes and photographs of people who organised or were associated with the Youth 2006 Conference such as Brian Dixon, then Minister for Youth, Sport and Recreation, Phil McMillan and John Shone, Director of Youth 2006, participants and illustrations that appear to have accompanied presentations at the conference. Glen College, La Trobe University is also shown. Items 287-288 were removed from a plastic and metal carousel slide holder because the holder was bulky and the projector required for its use was not retrieved along with it. The bulk of this collection comprises material associated with Mr David Maunders. The first group records the involvement of David Maunders with the Youth Council of Victoria, as a member of its Management Committee and a senior lecturer in the department of Youth and Community Affairs (later Community Affairs Administration), RMIT. It reflects for example, the development of the constitution of the Youth (Affairs) Council of Victoria. Minutes of meetings, correspondence and reference papers and notes are included as they were collected and filed, ie: in a roughly chronological order. (Previous reference numbers 71/1317-1321.) Items 72/1322-1353 are David Maunders collection of youth records comprising mainly photocopies of reports, papers, booklets, and newsletters mainly from the 1970s-1980s concerning youth policy and youth affairs in general, with a particular focus on Western Australia. Although the material may be available from various sources elsewhere it is significant as a reference collection and includes notes and annotations on many of the papers. The records are arranged as they were transferred, according to themes such as youth policies in Australian States, National Youth Council of Australia. These records were transferred from the RMIT Social Policy Archive where it had been transferred in the 1990s as part of a collection strategy to capture the records of community sector organisations operating in the welfare sector. Within the SPA, these records were identified as series 5-7, 11-13, 15-23, 37, 39, 71-72 and were combined into a single series during processing at the UMA. It was the practice of the SPA to item number material in order of its receipt irrespective of the series it was later allocated; these item numbers and generally their order have been retained. See 2013.0131 for related records. There are a number of anomalies in the RMIT documentation concerning item numbers where the items were numbered with one of the two adjacent numbers, for example, an item may be numbered 289 in the control records but 290 on the actual item; this needs to be borne in mind when looking for records by their RMIT item numbers.Collection CategoryCommunity and PoliticalAccess StatusOpen for public accessRequest Access to RecordsRequest records from this Series

Provenance

CreatorYouth Council of Victoria

Provenance

CreatorSocial Policy Archive

Dates

Datec.1952-c.1993

Description Control

Previous System ID2013.0130Descriptive NoteNot listed

University of Melbourne Archives

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[UMA-SRE-20130130] Administrative records and publications of the Youth Council of Victoria