[UMA-SRE-20120034] NEW ZEALAND LETTER BOOKS, CHRONOLOGICAL SERIES

Description

IdentifierUMA-SRE-20120034Extent47 boxesLinear Meterage7.8Scope and ContentThis series of bound volumes contains copies of non confidential letters between .the Association's Head Office and its New Zealand Branch. Subjects covered included investments, funds, income tax, building societies, Branch returns, accounts returns, staff, freehold property, home purchase loans, loans on mortgage, loan on reversionary interest and loan on life interest, land tax, fire insurance, actuarial matters, group assurance schemes, underwriting - special enquiries, proposals, war risks, annual meetings and miscellaneous subjects. Until 1st January 1939 the volumes also included copies of letters on departmental and routine matters eg. acknowledgements of memoranda, advice of the despatch of returns and routine comments to Head Office etc. The difference between letters and routine memoranda was to be observed by all branches with the exception of the England, South Africa and Ceylon Branches which continued the previous practice for some time. There are various systems of arrangement discernible within the series. Initially until 1914, letters 'to' and 'from' Head Office were held in separate sequences and a volume might contain correspondence covering a period greater than a year. From 1914 the practices of having more than one year's correspondence in a volume and having separate sequences of inwards and outwards letters were discontinued. From 1914 until 1939 the inwards and outwards letters were held in yearly volumes, one for inwards and one for outwards, and placed next to each other, these volumes were differentiated by an 'I' for inwards and '0' for outwards on the spine. In 1939 the change of subject matter of the correspondence in the volumes, which was described above, took place. With this change letters in the volumes were grouped by the subjects with which they dealt. This practice meant that inwards and outwards letters on the same subject were interfiled. At the start of each volume two indexes were constructed one for inwards and the other for outwards. These indexes gave details of letter number, subject and file number. The file number referred to a number either written or clamped on the top right hand corner of an item of correspondence. The contents of the volume were then arranged in the file number order. Thus, letter L39/1 to a Branch would not necessarily be the first folio in the volume but may appear at, say file 137. This maybe followed by several letters to and from the Branch or the subject each of which belongs to the same file. This system continued until 1956 when inwards and outwards letters were again filed chronologically and the subject grouping abandoned. The index to the earlier outwards volumes were maintained until the 1909-1911 volume.Collection CategoryBusinessAccess StatusOpen for public accessRequest Access to RecordsRequest records from this Series

Provenance

CreatorNational Mutual Life Association of Australasia

Dates

Date5 July 1880- 1973

Description Control

Previous System ID2012.0034Other IDsNMLS 6.Descriptive NoteYes listed ONLINE

Relationships

Accession[2013.0006] Records of the National Mutual Life Association of Australasia

University of Melbourne Archives

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[UMA-SRE-20120034] NEW ZEALAND LETTER BOOKS, CHRONOLOGICAL SERIES